NordStartup

Overview

Responsibilities

We are seeking a highly motivated and dynamic individual to join our team as a People Operations & Workplace Experience Associate
This role blends two key functions—creating an exceptional workplace and people operations experience for employees while efficiently managing office operations
They will be responsible for maintaining a productive, welcoming, and efficient office environment, as well as supporting various operational and administrative functions within the People Operations function
People Operations & Workplace Experience:
Foster a positive, inclusive, and collaborative workplace culture by organizing events, team-building activities, and other company-wide engagement initiatives
Act as a point of contact for employees regarding workplace needs and assist with any day-to-day office requests and issues
Help to coordinate (set-up/breakdown) any team lunches or company-wide events
Ensure that new hires feel welcomed and have all they need to be successful in their new roles (equipment, swag, desks, etc.)
Support implementation wellness programs and initiatives that enhance the overall employee experience
Collaborate with wider People Operations and leadership teams to address employee feedback and suggest improvements for the workplace environment
Partner with the other People Operations functions as needed (including but not limited to: HRBP work, engagement surveys, talent acquisition, etc.)
Office Management:
Oversee daily office operations, including coordinating office supplies, equipment, and vendor services (e.g., cleaning, catering, and maintenance)
Manage office budgets and handle purchasing, ensuring cost-effective solutions
Ensure compliance with health and safety regulations, as well as company policies related to office use and employee conduct
Serve as the point of contact for building management and external vendors, resolving issues and ensuring smooth operations
Support the onboarding process for new hires, including office tours and set-up of workstations with our other locations
Maintain and organize office spaces to ensure efficiency, organization, and a welcoming environment
Administrative Support:
Assist with scheduling meetings, travel arrangements, and event coordination as needed
Manage office calendars, space reservations, and other scheduling logistics
Assist with managing communication between teams, departments, and leadership
Handle day-to-day administrative tasks

Requirements:

The ideal candidate will bring 2-4 years of experience in office management, facilities coordination, employee engagement, and people operations
2-4 years of experience in office management, workplace experience, or a related role
Excellent organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively
Strong and efficient self-starter who is not afraid to dive in and figure things out in times of ambiguity
Strong interpersonal and communication skills with a customer-service-oriented mindset
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software/tools
Ability to work independently as well as part of a team in a fast-paced environment
Strong problem-solving skills and attention to detail
Prior experience in event coordination, employee engagement, or facilities management is a plus